A vital component to the Transylvania University athletics department is the support of alumni, boosters, friends, and parents. It should also be noted that the athletics department is responsible for all actions of alumni, boosters, friends, and parents in relation to athletics. It is required for all alumni, boosters, friends, and parents to abide by NCAA rules regulating college athletics.
- Representative of Transylvania University Interests - as defined by the NCAA
A “representative of the institution’s athletics interests” is an individual, independent agency, corporate entity (e.g., apparel or equipment manufacturer) or other organization that is known (or who should have been known) by a member of the institution’s executive or athletics administration to:
a) Have participated in, or to be a member of, an agency or organization promoting the institution’s intercollegiate athletics program;
b) Have made financial contributions to the athletics department or to an athletic booster organization (e.g. alumni council) of that institution;
c) Assist or have been requested (by the athletics department staff) to assist in the recruitment of prospects;
d) Be assisting or to have assisted in providing benefits to enrolled student-athletes or their families; or
e) Have been involved otherwise in promoting Transylvania University’s athletics programs.
As this person is identified as such a representative, the person retains that identity indefinitely.
- Prospective student athletes
The NCAA definition of a prospective student-athlete is a student who has started classes for the ninth grade. An individual remains a prospective student-athlete until one of the following occurs (whichever occurs earlier):
a) The individual officially registers and enrolls in a minimum full-time program of studies and attends classes in any term of a four-year collegiate institution’s regular academic year (excluding summer)
b) The individual participates in a regular squad practice or competition at a four-year collegiate institution.
- Occasional Meals
If you are interested in providing a meal, you should first contact the Transylvania University head coach to let him or her know of your interest in doing something for/with the current student-athletes. You are allowed to provide an ‘occasional meal’ under the following conditions:
a) The occasional meal may be provided at any location in the locale of Transylvania University
b) Meals must be restricted to infrequent and special occasions
c) Transportation may be provided to student-athletes to attend occasional meals
If you are a relative of a student, there is an exception to the above rules. You are allowed to provide meals to team members at any location. Please note, alumni, boosters, and friends do not have this same allowance.
- Non-permissible extra benefits
The NCAA does not allow Division III student-athletes to receive “extra benefits” because they participate on an athletic team. An extra benefit includes any special arrangement by a Transylvania University employee, booster, friend, or relative to provide student-athletes a benefit not expressly authorized by the NCAA. Examples of impermissible extra benefits include, but are not limited to:
a) Gifts or loans of clothing, stereo equipment, compact discs, food, beverages
c) Use of an automobile
d) Special discounts on products or services
e) Special payment arrangements on personal purchases
f) Material benefits that are not available to the general student body
- Recruiting assistance
If you are aware of a student who may be a good fit at Transylvania University, let the coaching staff know. Send in newspaper clippings, biographical information, etc. Let coaches know about upcoming athletic events in your area. If you have any contact information about a student athlete you may pass that information on to the coach, as well.
If you have any questions regarding prospects, student-athletes, or NCAA rules and regulations, please contact the compliance officer, Keith Cecil (firstname.lastname@example.org).